Notebook - Notes, Tasks, AI from Zoho Corporation is a mobile-focused productivity app that helps professionals capture ideas and manage tasks across devices and lightweight task management. It centralizes diverse input types into organized entries, offers AI assistance for processing long content, and supports synchronization across desktops and phones. The design favors visual grouping and quick retrieval, making it suitable for students, researchers, and business teams who need structured, privacy-conscious note workflows.

It treats varied inputs as distinct, reorderable Note Cards

Notebook uses a card model that separates text, checklists, audio, sketches, photos, and files into dedicated note cards, so each content type keeps its own formatting. The app also includes Smart Cards that automatically convert saved web content such as recipes, video links, and articles into organized cards. This approach supports mixed-media tasks where source type matters, and it reduces the need to merge different content into single long documents.

Zia AI turns raw notes and meetings into usable summaries and outlines

The integrated AI assistant, Zia, can summarize long notes, generate outlines, produce tone checks, and transcribe audio in real time during meetings. Zia also creates mind-map visualizations from complex notes, which helps teams extract action items and relationships without manual reformatting. These AI outputs accelerate review and handoff when meeting transcripts and condensed summaries are the primary deliverable.

Shared workspaces and cross-platform sync support team workflows

Notebook syncs across Android, iOS, desktop platforms, and the web, and it provides a Web Clipper extension for major browsers, enabling research capture from multiple devices. Collaboration is handled through shared workspaces and notebooks with granular permission settings, so teams can control edit or view rights. These options suit distributed project teams that need coordinated access to the same note corpus.

Privacy protections are strong, but large attachments can affect performance

Zoho emphasizes privacy with encryption at rest and in transit, and the app allows locking individual notes or entire notebooks with passcodes or biometric locks. The product is offered ad-free and includes a built-in scanner that turns paper documents into searchable PDFs. User feedback notes occasional performance dips when very large file attachments are present, so heavy-media projects require file management discipline.

Notebook fits professionals who accept an organized setup and occasional file management work

Notebook is a practical option for professionals who compile meeting records, research notes, and multimedia references; set up nested notebooks and tags to keep projects segmented, and use note locking for confidential entries. It suits teams that standardize notebook structure and permissions, but the app can slow with very large attachments, so plan file management and notebook size when scaling workflows.